Staff scheduling software. One team calendar.

A team calendar with everyone's day side by side

Every staff member has their own calendar in the dashboard. The owner, or whoever runs the front desk, switches between four views:

• Staff: one column per person for a single day, side by side.
• Day: the hour-by-hour detail of one day.
• Week: the shape of the whole week, so a light Tuesday or an overbooked Saturday shows up before it becomes a problem.
• Month: every day of the month at a glance. Tap a day to open it.

Filter any view by team member to see one person's schedule on its own, such as a single therapist or practitioner, without the rest of the team in view. A service filter works the same way.

How the calendar decides which times clients can book

A staff member's working hours set the edges of their day, and any appointment already on their calendar takes that time out. Hours minus existing bookings is what shows up as an open slot. Each calendar only uses that person's own hours, so what one stylist has free never gets mixed up with another's.

Your booking page uses exactly the same rule. What you see on a staff member's calendar is what a client sees when they pick that person online, so there is no second system to keep in sync and no way for a client to book over something already there.

Move, reassign and block time from the calendar

Drag an appointment to a new time, or into another staff member's column in the staff view, and Gaplessly asks you to confirm before it moves. When the change affects the client, the confirm step has a box to notify them. Drag the bottom edge of an appointment to make it longer or shorter.

Admins can also block a team member for today or a longer period, or close the whole business for a day or a stretch, from the same screen.

Salon, spa and clinic scheduling on one calendar

The same calendar runs a salon's stylists, a spa's therapists and a clinic's practitioners. A quick facial or a full-hour massage sits in its own block of time on that therapist's calendar, and a clinic keeps each practitioner's appointments and working hours together in day, week and single-person views.

Who's free this afternoon?

With every staff member's hours and bookings in one place, the staff view answers that without opening anyone's individual schedule.

The week view catches problems early too. An empty afternoon shows up as a gap worth filling, and a staff member booked back to back all day is just as easy to spot.

Running a restaurant or venue? Team calendars are built for appointment businesses: one client, one staff member, one set length of time. Restaurants assign servers and sections on a floor plan across a service period, and plan staff on a shift roster, which work differently and are covered on the floor plan and venue roster pages.