Your product shelfStock on hand
Hydrating shampooRetail catalogue24 in stock
Texture sprayRetail catalogue18 in stock
Repair conditionerLow-stock threshold: 54 in stock
Operations / Products & Stock
Stock management software. Know what is on the shelf.
A catalogue of the products you sell, with prices, low-stock levels and a log of every delivery, count and write-off.
Hospitality & appointments
Products & StockInside Gaplessly
Illustrative product preview.
The big picture
Products & Stock, at a glance.
Gaplessly's stock management software has two sides. Restaurants and venues count bar stock with par levels on the cocktail list, and use Experiences for special nights and ticketed events. Salons, clinics and spas get the Products and Stock catalogue: each retail or aftercare product has a price, an optional SKU and an optional low-stock level, and stock control runs on logged entries for deliveries, stocktakes, damage and sales, so the number on screen comes from what happened to it. Both come on every plan with no commission on a booking, and Venue Starter is free up to 35 bookings a month and Solo up to 50.
A product catalogue for everything on your shelf
The catalogue holds what your business sells outside its services: the retail skincare by the front desk, the aftercare line clients take home, the shampoo and styling products that go out with a cut. Each product is its own entry in the dashboard your team already works from, instead of a line in a spreadsheet.
- A name and a price, plus a photo, description, category and SKU if you want them.
- Stock on hand, set when you add the product and changed only by logged entries after that.
- An optional low-stock level. Set one on the best-seller you reorder often and leave it off the slow mover you check by eye.
When a product reaches its low-stock level, its count turns amber in the catalogue, and red if it goes below zero. That flag sits on the product itself; Gaplessly doesn't send a low-stock email or notification.
Stock control: deliveries, stocktakes and write-offs
Once a product is set up, nobody types over its stock number. It moves when you log what happened, and each kind of event stays separate:
- Stock arrived: a delivery adds to what is already on the shelf.
- Stocktake: enter the total you counted, and Gaplessly works out the difference from the last figure.
- Damaged or written off: breakage and waste come off on their own line, so they don't hide inside an unexplained drop.
Each entry can carry a note, like the supplier or what broke, and is kept with the date it was made. The stock window lists the recent movements for each product, so when a count looks wrong a few weeks later you can read back through what happened to it.
Retail stock management: sales come off the count
Add a product to a client's visit when you close it out, or ring up a walk-in sale from Payments with New sale. Either way the stock count drops by what you sold, and voiding the sale puts it back. Gaplessly records the sale and how it was paid, and the payment itself goes through your usual till or card machine.
Whoever is on the front desk or in the treatment room can check what is in stock and what it costs, without tracking down the person who last restocked the shelf.
Salon inventory, spa aftercare and clinic products
A salon usually uses the catalogue for the retail lines it sells between visits. A spa keeps its aftercare shelf in order, the products a client goes home with after a treatment. A clinic tracks whatever products the practice carries alongside its services.
Restaurants and venues: bar stock and Experiences
Most of this page is about the Products and Stock catalogue for salons, clinics and spas. Restaurants and venues don't sell shelf retail through Gaplessly. Their stock is the bar: counts, par levels and low-stock warnings live on the cocktail list and bar stock page.
Experiences covers the special nights, set menus and ticketed events guests book ahead, such as a bottomless brunch, a Christmas menu or New Year's Eve. Where the retail catalogue tracks a price and a stock count, an Experience holds a guest's place, and paid tickets come on Venue Pro or with the Experiences and ticketing add-on.
Experiences is newer than the rest of the hospitality product and is still being built out.
See the cocktail list and bar stockCommon questions
Anything you sell and want to track outside your services: retail skincare, an aftercare line or general shelf items. Each product gets its own price and an optional low-stock level.
No. It is optional per product, so you can list and price something without it ever flagging, and add a level later once you know how fast it sells.
A delivery adds newly arrived stock to what is already on hand. A stocktake records the total you counted on the shelf, and Gaplessly works out the difference from the previous figure for you.
Keeping damage as its own entry, apart from deliveries and stocktakes, means the history shows what happened, so breakage and waste don't get buried in an unexplained drop.
Yes. A product sold at close-out or through New sale comes off the count automatically, and voiding the sale puts it back.
No. Each product has a price, an optional SKU, stock on hand and a low-stock level, and you can note the supplier on a delivery. There are no purchase orders, supplier records or barcode scanning.
No. Restaurants and venues track their bar instead, with stock counts, par levels and low-stock warnings on the cocktail list. Experiences covers special nights, set menus and ticketed events.
Do not take our word for it. Open the demo.
The real product, running with example businesses. No account, no card, and nothing to uninstall afterwards.